Do you have many attachments from emails that are becoming a burden for you? This guide will let you know how to download outlook attachments from multiple emails to a local folder.
It becomes crucial to extract Outlook attachments to a folder when there are numerous emails with multiple attachments. In the absence of a feasible manual extraction method, users should use an appropriate software solution. Throughout this article, we have written about the most effective and easiest ways to download Outlook attachments.
Why do we Extract Outlook Attachments from Emails?
In Outlook, users can attach files, documents, etc., to emails and send them as an attachment. It is considered one of the easiest methods of sharing files and documents. Its disadvantage, however, is that it dramatically increases the size of Outlook data files (PSTs). The size of an extensive Outlook data file adversely affects Outlook’s performance.
The following are some of the unfavorable effects of an overgrown Outlook data file (due to large attachments piling up):
- PST corruption and its associated errors
- Slow functioning of Outlook
- Freezing of Outlook application in between
- Inability to send/receive emails
- Abrupt shutdown of the application
The above situations must be handled as quickly as possible, which can be accomplished by extracting the Outlook attachments from the relevant emails and saving them to a local folder. Let’s explore different techniques for extracting Outlook attachments.
How to Download Outlook Attachments from Multiple Emails to a Local Folder
Here you will find some native methods that allow extracting outlook attachments from multiple emails:
- Download Attachments from a Single Email
- Export Attachments from Multiple Emails Via VBA Script
- Nirsoft’s OutlookAttachedView
Make sure to try each of them, and then choose what works best for you.
1] Download Multiple Attachments from a Single Email
To extract attachments from Outlook emails is a common practice. Although this method is simple, it removes attachments from only one email at a time. Here’s how it works.
- Launch your Microsoft Outlook
- Open and select the desired emails from which you want to extract the attachments.
- Right-click on one of the attached documents by pointing your mouse at it > Select the option Save All Attachments from the drop-down list.
- A window will appear asking you to save all attachments > Click OK to continue.
- Now, select the folder on your system to save these attachments > Click the OK button to complete the extraction process.
Thus, the process is simple, but it requires users to repeat the procedure repeatedly to extract attachments from multiple emails, which can be a tiresome task for the users.
2] Export Attachments from Multiple Emails Via VBA Script
VBA scripts are often used to automate attachment extraction in Outlook. To move email attachments to a specific folder, you must use a VBA Macro Code and VBA Script. Despite the lengthy process, it allows attachments from multiple emails to be extracted. You should, however, be careful when running or downloading VBA scripts. Here’s how you do it:
- Open Outlook, and then click on File > Options > Customize Ribbon
- Select Developer Mode from Main Tabs, and select the checkboxes. It will add Developer mode in the Outlook Ribbon menu
- Go back to Outlook, and click on Developer Mode > Visual Basic
- It will display Project1 as the default option. Select it.
- Then click on Insert > Module to open the Module window.
- Open any browser, and get the VBA Macro from the link and save it in the editor
- Copy it, and paste it into Module 1 and close it.
- Go to File Explorer > Documents and create a folder with the name Attachments
- Select the emails from which you want to extract the attachments in MS Outlook.
- Now go back to Developer Mode > Visual Basic and select the module which we created above
- Press F5 or click on the Run button.
- A pop-up will show up, which will display the Save Attachments option. Select it, and click on the Run button
All your files will be exported into that folder.
3] Nirsoft’s OutlookAttachedView
This utility is handy if you want to extract any attachment from a PST File or Outlook profile. It uses the Outlook API to query its database to extract attachments. You can configure folders, from and to email ids, the content of an attached document, subject, and many other options.
Once the result appears, you can then extract the PDF file and save it on the desktop.
Why Does Outlook Not Open Attachments?
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If you are experiencing problems opening files attached to Microsoft Outlook, you may need to disable add-ins. Here is how you do it:
- Open Microsoft Outlook > Click File > Options > Add-ins.
- Click COM Add-ins under Manage > Then click GO.
- Uncheck all of the add-ins.
- Click OK once all add-ins have been disabled.
Now, close and re-open Microsoft Outlook and download the attached file again.
How Do I View Attachments in Outlook When Forwarding?
Following is the way how you view attachments in outlook when forwarding:
- You need to double-click the message with the forwarded attachments.
- Select the attachment you want to open and double-click it. If necessary, repeat for each attachment.
- You can now choose which action to take.
You can save the attachments locally or in your mailbox, or you can even forward them to others.
What Causes Email Attachments Not to Open?
Your computer may lack the necessary program to recognize the file format, which is one of the most common reasons you cannot open an email attachment.
What are the Drawbacks of the Manual Processes?
There are some drawbacks to manual and automated solutions that users should be aware of when extracting Outlook email attachments, such as -Slow processing.
- The process takes a long time.
- The macros are complicated.
- There are fewer customization options available.
I hope this post will help you extract or download attachments from multiple emails in Outlook.
— Update: 19-03-2023 — us.suanoncolosence.com found an additional article How to Download All Attachments From Outlook Emails from the website helpdeskgeek.com for the keyword download attachments from multiple emails outlook.
If you’re in an industry where you receive countless emails every day, you likely get many emails with multiple attachments. Using a manual method to extract attachments can be time-consuming if there are many to download. Luckily, it’s easy to save multiple email attachments at once using Microsoft Outlook.
In this tutorial, we’ll show you how to download all attachments from Outlook.
How to Download All Microsoft Outlook Email Attachments at Once on Windows
To download all attachments at once using the Windows Microsoft Outlook app, do the following:
- Open Outlook and sign in to your Outlook profile.
- Select the email with your desired Outlook attachments.
- Right-click any of the attachment files and select Save all attachments in the drop-down menu. If you only want to save one file, select Save As.
- In the new dialog box, hold down the CTRL key on your keyboard and select all of the attachments you want to download. Click OK.
- Select the location that you would like to save the files to and press the OK button.
How to Download All Microsoft Outlook Email Attachments at Once on Mac
Here’s how to download all attachments using Outlook for Mac:
- Open the MS Outlook application.
- Select the Email message that contains your attachments.
- Click on Attachments and select Download All.
- Select the location that you would like to save your attachments and select Choose.
How to Download Multiple Outlook Attachments From Multiple Emails
It’s also possible to download multiple attachments from many emails at once. To do so:
Use VBA Code
If you are using Outlook 2019, 2016, 2013, 2010, 2007, or 2003, you can use the VBA editor to download multiple attachments from multiple emails.
- Open your Documents folder and create a new folder named “Attachments.” This is where your attachments will download to.
- Open Microsoft Outlook.
- Press the Alt and F11 keys on the keyboard to open the VBA editor.
- Right-click Microsoft Outlook Object > Insert > Insert Module.
- Copy the following code into the editor and press Enter:
Dim GCount As Integer
Dim GFilepath As String
Public Sub SaveAttachments()
Dim xMailItem As Outlook.MailItem
Dim xAttachments As Outlook.Attachments
Dim xSelection As Outlook.Selection
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Dim i As Long
Dim xAttCount As Long
Dim xFilePath As String, xFolderPath As String, xSaveFiles As String
On Error Resume Next
xFolderPath = CreateObject(“WScript.Shell”).SpecialFolders(16)
Set xSelection = Outlook.Application.ActiveExplorer.Selection
xFolderPath = xFolderPath & “Attachments”
If VBA.Dir(xFolderPath, vbDirectory) = vbNullString Then
GFilepath = “”
For Each xMailItem In xSelection
Set xAttachments = xMailItem.Attachments
xAttCount = xAttachments.Count
xSaveFiles = “”
For i = xAttCount To 1 Step -1
GCount = 0
xFilePath = xFolderPath & xAttachments.Item(i).FileName
GFilepath = xFilePath
xFilePath = FileRename(xFilePath)
If IsEmbeddedAttachment(xAttachments.Item(i)) = False Then
Set xAttachments = Nothing
Set xMailItem = Nothing
Set xSelection = Nothing
Function FileRename(FilePath As String) As String
Dim xPath As String
Dim xFso As FileSystemObject
On Error Resume Next
Set xFso = CreateObject(“Scripting.FileSystemObject”)
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xPath = FilePath
FileRename = xPath
If xFso.FileExists(xPath) Then
GCount = GCount + 1
xPath = xFso.GetParentFolderName(GFilepath) & “” & xFso.GetBaseName(GFilepath) & ” ” & GCount & “.” + xFso.GetExtensionName(GFilepath)
FileRename = FileRename(xPath)
xFso = Nothing
Function IsEmbeddedAttachment(Attach As Attachment)
Dim xItem As MailItem
Dim xCid As String
Dim xID As String
Dim xHtml As String
On Error Resume Next
IsEmbeddedAttachment = False
Set xItem = Attach.Parent
xCid = “”
xCid = Attach.PropertyAccessor.GetProperty(“http://schemas.microsoft.com/mapi/proptag/0x3712001F”)
xHtml = xItem.HTMLBody
xID = “cid:” & xCid
IsEmbeddedAttachment = True
Note: You can copy the original code above from Extend Office and paste it into the editor.
- Press F5 to run the script. You may get a pop-up window prompting you to allow the action.
Using an External Tool
If you’re using another version of Outlook, want to download a file type other than PST, or find the VBA method cumbersome, you can download a tool that can help you download multiple Outlook attachments at once.
Apps such as Outlook Attachment Extractor have the functionality to save attachments not only from PST files, but from other file formats such as OST, BAK, MSG, OLK, and OLM files, too. You can also configure the app to filter attachments by file size, date, or sender.
How to Download All Attachments From a Corrupted File
If you cannot open, view, or save file attachments in Outlook, the Microsoft Outlook PST file may be corrupted or damaged. You can repair the PST file to retrieve the attachment using tools such as the SCANPST.exe application.
To use this tool, close Outlook and navigate to one of the following locations, depending on your version of Outlook:
- Outlook 2019: C:Program Files (x86)Microsoft OfficerootOffice16
- Outlook 2016: C:Program Files (x86)Microsoft OfficerootOffice16
- Outlook 2013: C:Program Files (x86)Microsoft OfficeOffice15
- Outlook 2010: C:Program Files (x86)Microsoft OfficeOffice14
- Outlook 2007: C:Program Files (x86)Microsoft OfficeOffice12
Then, double-click SCANPST.EXE.
Select Browse, locate the Outlook data file you want to scan and press Start.
If the tool finds errors, select Repair to attempt to fix them. Once complete, restart Outlook and check whether it now works.
Streamline Your Email Activities
Downloading multiple files from Outlook is easy and you can even download multiple files from multiple emails all at once. If you find the built-in methods in Outlook too difficult, you can download tools such as Outlook Attachment Extractor to help you out.